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7 Ways to Monitor Your Staff Performance and Increase Motivation

Say there are team members underperforming in your organisation, do you watch them like a hawk throughout the day or put measures in place to monitor their performance?

The second option is definitely a more effective way to turn your employees into high-performing superstars.

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Rather than waiting for an annual review or jotting endless notes down, here are 7 ways to monitor staff performance to get the best out of everyone.

7 Ways to Monitor Your Staff Performance and Increase Motivation

  1. Use a Monitoring Software
  2. Check-in Regularly
  3. Set Targets
  4. Implement Self-Monitoring Tools
  5. Ask Around a Little
  6. Analyse and Reward
  7. Involve Them

1. Use a Monitoring Software

One of the most effective ways to monitor staff performance is to utilise software designed to do just that. It allows you to track activities and analyse data regarding the tasks staff complete during the day. Having this platform can not only reveal who’s struggling and needs support but also detect backlogs and improve team-wide productivity.

To motivate your team, emphasise the use of a leaderboard featured in many monitoring software tools. There’s no harm in adding a little healthy competition between your staff.

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How to Use an Employee Monitoring Software Effectively

Some studies have suggested that some employees have expressed concerns about the increase in monitoring, especially now a large percentage of staff work from home multiple days each week. According to a survey by Capterra, there are five top concerns among UK employees when it comes to employee monitoring:

  • Invasion of personal privacy
  • Negative impact on trust
  • Increased stress from staff
  • Negative impact on morale
  • Staff feel pressured to work extra hours

To move from this, employers need to ensure that trust is built around these monitoring tools. This can be done by following the correct GDPR regulations and by showing the positive impact these tools can have on the organisation and employee objectives. 

2. Check-in Regularly

If you’re monitoring staff performance, it’s likely you’ve already taken steps to manage poor performances constructively with the relevant employee. From time to time, check in at an unscheduled time so you can assess their productivity. If you give them a set time beforehand, you won’t get the full picture of how they’re performing.

It’s also a good way for them to realise you care and are there for support.

Discover strategies to improve communication in the workplace.

3. Set Targets

To monitor performance and productivity, sit with each team member and either set individual, departmental or team-wide goals. These targets not only show you how productive everyone is depending on if they reach the goals, but it’s also an easy way to motivate everyone. 

The more targets you set based on performance, the more motivated your staff members will be to do better than last time. 

4. Implement Self-Monitoring Tools

Sometimes, the way to increase motivation and see if staff members really want to excel is to let them monitor themselves and their performances.

Implementing checklists, and activity logs and creating schedules helps them build the initiative to do well. Not only that, but it also increases engagement and a personal drive to succeed. Time-management tools like Anasa and Trello can help employees track their tasks, and deadlines and collaborate more efficiently across different departments. 

Giving employees self-monitoring tools for the long run helps them pick up new skills, such as time management, problem-solving, accountability and more. 

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5. Ask Around a Little

You don’t need to gather intelligence regarding every step your staff members take throughout their day. Ask your colleagues and other managers about their interactions with specific employees and keep it related to their work performances. It’s not a case of asking for a performance evaluation, but a description of how well they did in a task or project.

You obviously can’t monitor employees yourself all the time, so asking a handful of people can help you get a better understanding.

Learn how to build your own high-performing team.

6. Analyse and Reward

If you notice your employees are performing much better, reward them and give them recognition. This sends a clear message on how they’re valued and their performances haven’t gone unnoticed.

If you make this a habit where it’s deserved, it can motivate employees to work to a higher standard because they’re appreciated.

Bonus: Provide professional and personal development training that employees and the organisation would benefit from

If you're unsure what development training would be best for the organisation and employees, why not let us conduct a free skills gap analysis for you? Our team knows the ins and outs of training strategies and how to get employees involved. Check your eligibility for our free skills gap analysis with the button below.

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7. Involve Them

Shutting out employees and not getting them involved in monitoring their performance won’t motivate them. If they’re underperforming, sit with them to help find the root cause and then come up with solutions on how to turn performances around. This could be coming up with goals together or organising regular meetings to catch up about recent performances.

Not only does this make you more approachable, it means employees are more likely to be motivated with it clear you want their performances to improve and aren’t making big rash decisions.

Monitoring staff might be the easy part, but what can be difficult is communicating with staff members about why they’re under the microscope in the first place. Your approach is key and these conversations can equip you with the skills you need for potentially difficult conversations in the future.

To help, our range of leadership, management and strategy courses will help you develop a positive team culture, create effective strategy planning and lots more. Secure your place to avoid missing out. 

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In the handbook, you’ll find information on how to communicate with your team effectively, tips on improving public speaking, presentation tactics and more. Whatever situation you’re in, you’ll receive guidance on how using the right communication methods will help.

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Chloe Martin
Content Editor

2+ years in SEO and content marketing. Striving to help public sector professionals develop their skills and learn something new through high-quality content.